As a member of the HR and Payroll Department, you will become a natural part of our development journey.

In recent years, we have diligently worked to establish routines and processes and to establish our role as a business-oriented support to the company’s managers. You will be part of a small team of six people who work together on continuous improvements, new areas of work, and a sustainable work environment for the company’s employees. Together, we solve challenges with an unpretentious approach.

Your mission as an HR and Payroll Assistant

As an HR and Payroll Assistant, you will have daily contact with the company’s managers and employees. You will work closely with the payroll administrator and administrative HR coordinator and will support the payroll administrator in the payroll process. In your role, you will have a particular focus on providing administrative relief to the Orchestra Manager, who is responsible for approximately 60 employees in the Helsingborg Symphony Orchestra.

Your tasks include:

Responsible for employment administration, including the preparation and management of employment contracts, certificates, and other personnel documents.
Act as a contact person for authorities such as the Migration Agency, the Employment Service, and the Tax Agency in matters concerning foreign personnel.
Coordinate documentation and ensure that the necessary permits and documents are in place before hiring foreign employees.
Assist with questions regarding taxation, population registration, and social insurance for international personnel.
Provide administrative support during the introduction and onboarding of new employees.
Together with the payroll administrator, ensure that the correct salary is paid on time according to the company’s payroll process.
Handle simpler payroll matters and respond to questions from managers and employees.
Contribute to the development and implementation of effective HR processes.

Your skills and experience

We are looking for someone who is engaged and driven, a skilled administrator who wants to develop processes that simplify and improve our support. You have an interest in digital tools and see the possibilities of automating tasks. You collaborate well with others while being good at planning and prioritizing independently. You have high integrity, are confident in yourself, and can find solutions that create respect and trust in others.

This is an opportunity for you who have:

Good administrative skills
Post-secondary education in payroll and/or HR
Good knowledge of English
At least three years of experience in HR administration and/or payroll administration
The ability to quickly familiarize yourself with and master various digital systems and tools
Good communication skills

We would also like you to have:

Experience working in concert hall and orchestra environments or other cultural activities
Knowledge and experience of HR/payroll work in Visma Kontek
Experience in personnel administration when hiring foreign employees
Experience in scheduling and staffing

Our offer and worth knowing

At Helsingborg Arena and Scene AB, we offer an exciting and dynamic work environment where you can contribute to our continued development. As an HR and Payroll Assistant, you will play a central role in our team and help influence our employees' well-being and development. We value integrity and independence, and you will have the opportunity to take responsibility and independently shape how you perform your tasks within the framework of the team’s goals.

A stimulating workplace with engaged colleagues
The chance to develop your skills in HR and payroll
A culture characterized by relationships, service, and structure
A place in a team that unpretentiously shares its knowledge

We look forward to you becoming a part of our team and actively participating in our journey. With us, you will have the opportunity to grow both professionally and personally in an environment where participation and influence are highly valued, and we all contribute to the whole.

Contact

Vendela Muhrén, HR Manager, [email protected] (mailto:[email protected]), 070-8701672.
Ida Ekberg, Administrative HR Coordinator, [email protected] (mailto:[email protected]), 072-3949234.
Monika Katowicz, Payroll Administrator, [email protected] (mailto:[email protected]), 070-5894627.

If you have questions about the position, we are happy to answer them via email. During the Christmas and New Year holidays, response times may be slightly longer due to leave.

About Helsingborg Arena and Scene AB

We are part of Helsingborg Arena and Scene AB and have the whole city as our workplace. We create experiences, meetings, and events with variety and breadth for the residents of Helsingborg and other visitors. We are a company with many strings to our bow. With us are Helsingborg Concert Hall, Helsingborg City Theatre, Sofiero Castle and Castle Garden, Helsingborg Arena, and Helsingborg Convention & Event Bureau, as well as support functions in marketing and sales, HR, and finance.